Sample plans
Three wedding builds, worked end to end
Instead of vague testimonials, here are three representative plans — the same structure we write for real couples — showing how quantities, crew hours, and the schedule actually fit together.
Plan one: coastal welcome party, 140 guests
The brief. A Friday-evening welcome party at a Laguna-area venue, guests arriving from out of town, couple wants a keepsake that doubles as the weekend tote.
The build. 150 natural canvas totes: 100 pre-pressed with the weekend crest and stuffed into welcome bags at the hotel, 50 pressed live at the party so guests can pick between three itinerary-art designs. One press, one artist-attendant, 3-hour live window inside a 6-hour crew day.
What makes it work. Pre-pressing the majority takes pressure off the line; the live 50 are the entertainment, not the inventory plan. The extra ten totes cover re-prints and the aunt who wants two. Read more on the welcome bags page.
Plan two: ballroom after-party shirt bar, 220 guests
The brief. Formal reception flips to an after-party at 10 p.m.; the couple wants guests to trade jackets for shirts on the dance floor.
The build. 200 Bella+Canvas 3001 tees across a size curve, four designs on a display wall, two presses running side by side. Crew loads in during dinner behind pipe-and-drape, opens at the flip, presses 10 p.m. to midnight.
What makes it work. Two presses hold the line at 120–160 shirts an hour, so a 220-guest surge clears in the first hour and the second hour absorbs stragglers. Size curve beats size chaos: 10% S, 30% M, 35% L, 20% XL, 5% XXL, adjusted to the guest list. Full pacing math on the after-party page.
Plan three: Las Vegas weekend, favors plus hat bar
The brief. Destination wedding on the Strip, 90 guests, couple wants a cocktail-hour activity and a favor with weight to it.
The build. Hat bar with Richardson 112 crowns and pre-made leatherette monogram patches during cocktail hour; 100 laser-engraved tokens produced ahead in our shop and set at place settings. Flat $900 travel fee, gear driven in, one crew day on site.
What makes it work. Vegas venues are load-in professionals — dock times and COIs are routine — and producing the engraved favors ahead means the only live variable is the fun one. Details on the Las Vegas page.
Want your version of one of these written up? Send the date and guest count.